STANDARD PROCUREMENT QUALITY CLAUSES
The applicable Quality Assurance clauses are identified with a X or √, or stated on PO.
Products supplied under this Purchase Order are considered the property of Specline, Inc. and are not to be modified in anyway outside of the procurement and manufacturing instructions without written approval from Specline.
If applicable, the Supplier shall incorporate all applicable Purchase Order requirements into all Supplier-issued procurement documents. Flow down of Purchase Order requirements shall be without change or modification. Lower-tier subcontracting requires flow down of all applicable requirements to each supplier at any tier.
The Supplier shall certify that item(s) or service(s) delivered under this Purchase Order conform(s) in all aspects to the Purchase Order requirements. Certifications shall be complete, accurate, legible, signed and reproducible. Incomplete or inaccurate certifications will be refused. Each certification shall be issued by the designated Supplier’s certifying authority in accordance with established Supplier certification procedures. Unless otherwise authorized, the Supplier’s Certificate of Conformance shall be submitted With Shipment to the shipping destination.
Specline, Inc., its customers (or its designated representatives) reserves the right to evaluate, review, audit, survey, or inspect the operations and work of the Supplier, including its sub-tiers, to ensure that the products, services, or operations are of acceptable quality and comply with specified requirements. The Supplier shall provide Specline, Inc. with access to information, records, facilities, and equipment.
All deliverables required by this Purchase Order are subject to inspection and/or testing prior to acceptance by Specline, Inc. at the final destination. Inspections/tests performed are intended to verify product compliance with the Purchase Order requirements. All discrepancies in product quality and/or documentation will be documented and reported in accordance with Specline, Inc.’ internal procedures. All reported discrepancies required resolution prior to acceptance and payment.
Unless otherwise specified, all materials, components, and parts, required by the P.O., including those permanently installed into systems, subsystems and/or assemblies, shall be new and unused. Refurbished, rebuilt or modified items are prohibited without written approval by Specline, Inc.
FOD procedure as per NAS 412 is required to be in place for this PO.
Unless otherwise specified by the Purchase Order, all items delivered shall be traceable to the raw material, Purchase Order Number and serial numbers if so provided. Physical material marking (such as stenciling, stamping, free handwriting or printing) shall be used for identifying products as directed by Specline, Inc. All documentation shall be numerically linked to maintain full traceability.
Material must comply to DFARS clause 252.225-7000”Buy American Act” and 252.2257014 “Preference for Domestic Specialty Metals”.
Unless otherwise specified, items required by the Purchase Order shall be procured directly from the original manufacturer or an authorized distributor. Items delivered under this Purchase Order will be subject to inspection by Specline, Inc. for indications of suspect or counterfeit conditions. Detection of any suspect or counterfeit item leading to evidence of deliberate misrepresentation of any supplied item may result in an investigation into the validity of certification, fraud and/or forgery. (Reference the DOD Suspect/Counterfeit Items Guide http://www.directives.dod.gov/pdfs/doe/doetext/neword/414/g4141-3.pdf)
Non-conformances identified by the Supplier shall be controlled to prevent the delivery of nonconforming items to Specline, Inc. Reports of non-conformances with a recommended disposition of use-as-is or repair (that is, the item(s) will not meet the existing technical/quality requirements) related to this Purchase Order shall be submitted to Specline, Inc. for approval, along with supporting documentation and technical justification.
The Supplier may propose deviations from the process, specification, drawings, or other technical requirements of this procurement. These requests are to be documented and submitted to Specline, Inc. for approval prior to implementation by a Purchase Order amendment in accordance with Specline, Inc. internal procedures.
The supplier shall retain all records related to Specline jobs for a period of ten (10) years after completion of order/sub-contract. These records include but are not limited to MTRs, CMTRs, Inspection Records, Certificates of Conformance , Non-destructive Testing (PT, RT, VT, MT), and any other special test records, as applicable. Supplier shall offer these records to SPECLINE prior to destruction, or if supplier should cease its operations.
The Supplier shall provide any storage, handling and maintenance requirements associated with items being supplied as part of this Purchase Order.
Parts not to be outsourced by supplier to sub-tier contractors without written approval from Specline.
Parts to be packaged to prevent damage such as nicks, dings, scratches and contamination.
Inspection or test data required by this Purchase Order shall include the following as applicable:
- Part, Drawing and Specification Number
- Serial Number
- Characteristic Subject to Inspection
- Acceptance Criteria and Source
- Inspection Results
- Examination Method
- Measure and Test Equipment (M&TE)
- Signature of Inspector/Tester and Date
Supplier shall provide Specline with a First Article Piece for approval before manufacture begins. Verification by Specline, Inc. shall not relieve the Supplier of the responsibility to provide acceptable items or to limit subsequent rejection by our customer.
Supplier shall perform First Article Inspection (FAI) in accordance with AS9102, Aerospace first Article Inspection Requirement.
The Supplier shall provide original mill Certified Material Test Report(s) (CMTR) for all material delivered under this Purchase Order. Original mill certification report(s) shall be to the year and/or addenda as denoted on the Purchase Order. If this requirement cannot be met, notify the Specline, Inc. buyer immediately. CMTR documentation shall be legible and reproducible. CMTR documentation shall include:
- Identification of actual chemical and physical tests performed on a representative sample of the material (heat/melt/lot), and the results of each test performed
- Heat/Melt/Lot Number
- Applicable specification
- Signed statement of Test Results Certification
- Identification of Testing and Certifying organization
- Physical marking/labeling of material is required to maintain CMTR Traceability. As a minimum, marking shall include the Heat/Melt/Lot Number.
The material purchased under this purchase order must conform to the requirements of (EMAPS) Engineering Materials and Approved Products.
The Supplier shall serialize all parts, components, subassemblies and assemblies as required by this Purchase Order. Each item shall be serialized sequentially and consecutively. Unless otherwise specified by Specline, Inc., serial number schemes shall be developed, controlled and implemented by Specline.
The Supplier shall submit a Manufacturing, Inspection and Test Plan as required by this Purchase Order for Specline, Inc.’ approval. The plan shall detail the fabrication, assembly, installation, inspection, acceptance criteria, examination and/or test processes to be performed. The plan shall be submitted prior to Supplier initiation of any manufacturing, inspection or test activity for incorporation of Specline, Inc. source inspection hold points.
Manufacturer Certification required with this shipment.
Supplier must provide physical test results as required by specification.
Special processes used by the Supplier, such as plating, heat treatment and nondestructive testing, shall be performed in accordance with Supplier qualified and approved procedures. Supplier qualified procedures shall be submitted for Specline, Inc. review and approval as required by this Purchase Order and shall include the following:
- Process Parameters
- Process Control Measures
- Environmental Conditions
- Qualification Requirements
- Calibration Requirements
- Acceptance Criteria and Source
Parts to be returned in the same packaging provided by Specline.
Material Safety Data Sheets (MSDS) are required with this order.
The Supplier shall provide a Certificate of Calibration report, traceable to the instrument or component requiring calibration. The Certificate of Calibration shall include:
- Identification of the item being calibrated
- Date calibrated
- Identification of the NIST calibration source or other approved standard
- Calibration results (data and status) including any out of calibration conditions
- Calibration action taken (adjusted, repaired, new value assigned, derated, etc.)
- Signature of Certifying Authority
Supplier is required to maintain a QMS that at minimum complies with ISO9001.
The Supplier shall implement and maintain a quality system in compliance with the applicable elements of AS9100, Quality Management Systems- Requirements for Aviation, Space and Defense Organizations.
Supplier must be NADCAP approved.
Under this applicable contract, items identified on this Purchase Order are for BOEING use. Supplier must ensure they have the latest revision of drawings and specifications, and the latest revision of ‘BOEING – Aviation Quality System Requirements for Suppliers’ (DI-4426). If not in supplier’s possession, request a current copy from Specline, Inc. Quality.
Under this applicable contract, items identified on this Purchase Order are for Lockheed Martin end use. Supplier must ensure they have the latest revision of drawings and specifications, and the latest revision of ‘Lockheed Martin –Quality System Requirements for Suppliers’ (QX). If not in supplier’s possession, request a current copy from Specline, Inc. Quality.
Under this applicable contract, items identified on this Purchase Order are for AEROTEK (Goodrich)end use. Supplier must ensure they have the latest revision of drawings and specifications, and the latest revision of AEROTEK-‘Aerospace Supplier Quality Requirements-01 (ASQR-01).. If not in supplier’s possession, request a current copy from Specline, Inc. Quality.
Under this applicable contract, items identified on this Purchase Order are for Heroux Devtek end use. Supplier must ensure they have the latest revision of drawings and specifications, and the latest revision of ‘Heroux Devtek –Quality System Requirements for Suppliers’ (HPS-010). If not in supplier’s possession, request a current copy from Specline, Inc. Quality.
This order is rated for National Defense. Supplier is required for follow all provisions of the Defense Priorities and Allocations System regulations (15 CFR 700).
The Supplier shall submit any operational or shelf life limitations of any item or of any portion of any item delivered under this Purchase Order. When the limitation is operation, the Supplier shall indicate the date and/or cycle by which the useful life will be expended. The Supplier shall also identify any environmental factors necessary to achieve the indicated useful life or cycles and the techniques that should be employed by Specline, Inc. in recognition of the limitation. When the limitation is shelf life, the Supplier shall indicate the cure or manufacture date, the shelf life expiration date, the storage environment, and any special handling conditions that are required to achieve the stated life. If the limited shelf life item is individually packaged (as contrasted to its being installed as part of an overall assembly), the item’s packaging shall bear the foregoing information. Material shall not be furnished having less than 75 percent of total shelf life available at time of shipment.
The Supplier shall certify that software delivered under this Purchase has been verified and validated. Verification tests shall demonstrate the capability of the computer program to produce valid results for test problems encompassing the range of permitted usage defined by the program documentation. The Certificate of Verification and Validation shall be issued by a responsible authority within the Certifying Organization.
The Supplier shall report software errors or failures, found subsequent to delivery of item(s) under this Purchase Order to Specline, Inc. An error is defined as a discrepancy between a computed, observed or measured value or condition and the true, specified, or theoretically correct value or condition.
Under this applicable contract, items identified on this Purchase Order are not deliverables and do not affect testing, data acquisition, or functional acceptance of the end product. Items on this Purchase Order are designated neither Required Supplier Clauses (RSC) nor Non-Required Supplier Clauses (RSC).
The following note must be on shipping documents for this purchase order- “This procurement is under Boeing’s Federal Aviation Administration (FAA) issued Production Certificate 700 quality system supplier control program. Unless explicit contractual direction is given to the contrary, no articles (or constituent parts thereof) ordered by Boeing Commercial Airplanes shall contain any Federal Aviation Administration- Parts Manufacturer Approval (FAA-PMA) markings and the accompanying paperwork (e.g., packages, shippers, etc.) shall not contain any FAAPMA markings.”
Supplier shall notify Specline of Changes to the manufacturing facility or location; or any significant changes to the manufacturing processes used.
Seller shall perform 100% inspection for in-process and final inspection, or Seller shall conform to requirements of document D1-8007 “Requirements for Supplier Statistical Plans” as may be amended from time to time. With the exception noted herein Seller‘s statistical sampling procedure/plan conformance to D1-8007 will constitute Boeing Quality approval. Note: Any characteristics identified in the design documentation as “Safety” or “Critical” (or “Safety Critical,” et al.) characteristics shall not be accepted using statistical product acceptance methods unless prior written authorization is granted by the specific Boeing design authority, or the method for acceptance is specifically defined in the design documentation. A “Safety” or “Critical” (or “Safety Critical,” et al.) characteristic is defined as a characteristic designated by the design authority, where the responsibility for its definition is outside the scope of recommended practice ARP9013.
AS9100 requires that Specline communicates to external suppliers its requirements for ensuring that persons are aware of 1) their contribution to Product or service conformity; 2) their contribution to product safety; and, 3) the importance of ethical behavior. This supplier clause serves to communicate these requirements.
NOTIFICATION OF ESCAPEMENT (NoE) PROCESS: SELLER SHALL PROVIDE WRITTEN NOTIFICATION TO BOEING WHEN A NONCONFORMANCE IS DETERMINED TO EXIST, OR IS SUSPECTED TO EXIST, ON PRODUCT ALREADY DELIVERED TO BOEING. WRITTEN NOTIFICATION SHALL INCLUDE: A – AFFECTED PROCESS(ES) OR PRODUCT NUMBER(S) AND NAME(S) B – DESCRIPTION OF THE NONCONFORMING CONDITION AND THE AFFECTED ENGINEERING REQUIREMENT (I.E., WHAT IT IS AND WHAT IT SHOULD BE) C – QUANTITIES, DATES, PURCHASE ORDERS AND DESTINATIONS OF DELIVERED SHIPMENTS D – SUSPECT/AFFECTED SERIAL NUMBER(S) OR DATE CODES, AND AIRPLANE LINE UNITS WHEN APPLICABLE. NOTIFICATION MUST OCCUR WITHIN THREE (3) BUSINESS DAYS OF KNOWING ALL THE ABOVE INFORMATION. HOWEVER, IF THE CONDITION IS POSSIBLE SAFETY OF FLIGHT, SUBMIT ALL AVAILABLE INFORMATION IMMEDIATELY. NOTE: SUPPLIERS SHOULD REFERENCE THE FOLLOWING DOCUMENTS FOR ADDITIONAL NOE PROCESS REQUIREMENTS: A – THE D012Z026-01 DOCUMENT, SECTION 2 (787 ONLY) B – THE T89 PURCHASE ORDER NOTE (IF APPLICABLE, ALL PROGRAMS) C – THE D012Z028-01 DOCUMENT, SECTION 3.14 (IF APPLICABLE, 787 ONLY) SELLERS WITH DELEGATED AUTHORITY IN ACCORDANCE WITH D-13709-4 APPENDIX C THAT DISCOVER THE DELIVERY OR SUSPECTED DELIVERY OF NONCONFORMING PRODUCT, ARE NOT REQUIRED TO NOTIFY BOEING WITHIN THREE (3) BUSINESS DAYS UNLESS SAFETY OR CERTIFICATION CONCERNS EXIST. ESCAPED PRODUCT IS TO BE INVESTIGATED AND COMMUNICATED TO BOEING AS REQUIRED BY D-13709-4 APPENDIX C. SELLER SHALL NOTIFY THE FOLLOWING: – THE BOEING PROCUREMENT REPRESENTATIVE, – THE BOEING SUPPLIER QUALITY REPRESENTATIVE (SQR) THAT HAS OVERSIGHT OF SELLER’S FACILITY FOR PRODUCT PROCURED BY BCA PUGET SOUND, ALSO NOTIFY BCA SUPPLIER QUALITY SPECIAL INVESTIGATIONS GROUP IF DIRECTED BY THE BOEING SQR, SUPPLIERS SHALL SUBMIT A BACKGROUND NOTIFICATION (BN) FORM TO THE BOEING SQR FOR PRE-EVALUATION AND GUIDANCE. BN FORM AVAILABLE AT THE FOLLOWING WEBSITE: http://www.boeingsuppliers.com/d14426/index.html , click User Instructions/ Processor Requirements, Exhibits and Appendices and Exhibit IV FOR SUSTAINING PROGRAMS (737, 747, 767, 777, SPARES AND MRO SERVICES): WRITTEN NOTIFICATION SHALL BE SUBMITTED TO BOEING VIA: – THE BOEING PARTNERS NETWORK (BCA DEFAULT PROFILE), OR – EMAIL NON-PROPRIETARY INFORMATION TO email@example.com OR – FAX (425-717-8010) NOTE: WHEN FAXING PROPRIETARY INFO, A RECIPIENT MUST BE STANDING BY TO RECEIVE FAX. FOR 787 PROGRAM AND 787 SPARES: WRITTEN NOTIFICATION SHALL BE SUBMITTED TO BOEING VIA: – INITIATION AND SUBMITTAL OF A NOTICE OF ESCAPEMENT EMERGENT PROCESS DOCUMENT (EPD) WITHIN THE VELOCITY SYSTEM OR – IF THE VELOCITY SYSTEM IS UNAVAILABLE, E-MAIL NON-PROPRIETARY INFORMATION TO 787NoEGP@boeing.com. IF THE NONCONFORMING CONDITION HAS BEEN PREVIOUSLY IDENTIFIED BY BOEING USING A NONCONFORMANCE RECORD AND A CORRECTIVE ACTION HAS BEEN REQUESTED, THE SELLER SHALL NOTIFY THE BOEING INVESTIGATOR IDENTIFIED ON THE NOTIFICATION THAT ADDITIONAL PARTS ARE AFFECTED (SAME PART NUMBER(S)/SAME CONDITION). NOTE: ADDITIONAL PART NUMBERS OR NEW NONCONFORMING CONDITIONS ARE IN SCOPE FOR THE NOE PROCESS. A NoE CAN ONLY BE USED WHEN THERE IS A NON-CONFORMANCE. A NoE IS NOT APPROPRIATE WHEN THE COMPONENT DOES NOT MEET AIRPLANE LEVEL REQUIREMENTS (NON-COMPLIANT). PARTS THAT CONFORM, BUT DO NOT MEET REQUIREMENTS, CAN BE ADDRESSED WITH EITHER OF THE FOLLOWING OPTIONS: – PART NUMBER ROLL INITIATED BY CHANGE REQUEST OR 95000 CHANGE AND EXPEDITED WITH AN ENGINEERING QUICK CHANGE. BAD PARTS AND PART NUMBERS CAN BE CAPTURED VIA PART NUMBER CONTROL AND OUT OF SEQUENCE INSTALLATION. – SUPPLIER MOD LEVEL CHANGE THAT FLOWS THROUGH THE BOEING PRODUCTION SYSTEM AND THE PRE-MOD PARTS ARE ADDRESSED WITH SUPPLIER SERVICE BULLETIN. THIS OPTION IS GENERALLY NOT PREFERRED. ENGINEERING DESIGN ERRORS: ***DO NOT SEND ENGINEERING DESIGN ERRORS TO BCA SUPPLIER QUALITY SPECIAL INVESTIGATION GROUP USING THE NoE PROCESS***. FOR PRODUCT DELIVERED WHICH HAD BEEN DETERMINED TO CONTAIN ENGINEERING ERRORS: SELLER SHALL PROVIDE WRITTEN NOTIFICATION TO BOEING WITHIN THREE (3) BUSINESS DAYS WHEN IT IS DETERMINED THAT PRODUCT SHIPPED, WHILE MEETING THE SUPPLIER PRODUCT DEFINITION, DOES NOT MEET, OR IS SUSPECTED TO NOT MEET, THE AIRPLANE DESIGN REQUIREMENTS. WHEN THE FOLLOWING IS KNOWN, WRITTEN NOTIFICATION SHALL INCLUDE: – AFFECTED PROCESS OR PRODUCT NUMBER AND NAME – DESCRIPTION OF THE PROBLEM (I.E., WHAT IT IS AND WHAT IT SHOULD BE) – QUANTITY, DATES, PURCHASE ORDERS AND DESTINATION OF SHIPMENT DELIVERED – SUSPECT/AFFECTED SERIAL NUMBER(S) OR DATE CODES, WHEN APPLICABLE. WRITTEN NOTIFICATION BY THE SELLER SHALL BE TO: – THE BOEING PROCUREMENT REPRESENTATIVE, AND – THE BOEING SQR THAT HAS OVERSIGHT OF THE SUPPLIERS FACILITY, AND – FOR 787 PROGRAM, REFER TO DOCUMENT 787N8-2693 FOR INSTRUCTIONS ON HOW TO COMMUNICATE A PROBLEM TO THE PRODUCT DEFINITION DATA (PDD) OWNER VIA THE PROBLEM REPORT PROCESS (PREFERRED METHOD) OR – SUPPLIERS AND OTHERS WHO DO NOT USE THE PROBLEM REPORT PROCESS SHALL SUBMIT THEIR NOTIFICATIONS THROUGH THE FOLLOWING GROUP MAILBOX:787DE-PartnerDesignErrors@boeing.com THE REQUIREMENTS SET FORTH ABOVE SHALL BE FLOWED DOWN BY SELLER TO SELLERÆS SUPPLY CHAIN, WITH THE MODIFICATION THAT ALL SUPPLY CHAIN NOTIFICATION SHALL PASS THROUGH SELLER (AND NOT MADE DIRECT FROM SUPPLY CHAIN TO BOEING). SELLER SHALL NOTIFY BOEING OF ALL SUB-TIER ESCAPES AND DESIGN ERRORS IN ACCORDANCE WITH RESPECTIVE COMMUNICATION PROCESS SET FORTH HEREIN. FOR PURPOSE OF THIS NOTE, SUPPLY CHAIN SHALL MEAN SELLERÆS COMPLETE NETWORK OF MATERIAL, EQUIPMENT, INFORMATION, AND SERVICES INTEGRATED INTO PRODUCTS AND SERVICES.
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